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Archives

Fanny Allen Hospital Archives

Fanny Allen Hospital, Offices of the Superior/Administrator and Bursar series, 1894-2004 (01.00.00)
Administrative History
The Religious Hospitallers of St. Joseph took a very active role in the administration of Fanny Allen Hospital. They served in all capacities and in all departments as they staffed the business offices, in addition to their nursing, dietary, and pastoral work. A Religious Hospitaller served as the chief Administrator of Fanny Allen Hospital Hotel Dieu from 1894 until the hiring of the first lay administrator in 1987. The Sister administrator was responsible for ensuring the hospital operated efficiently and effectively and in accordance with the mission, philosophy and traditions of the Religious Hospitallers of St. Joseph. The bursar assisted the superior in financial and other temporal matters, while other Sisters had the responsibility of all the hospital departments.

Custodial History
The records held by the archives of the Fanny Allen Hospital were, by and large, originally created, used, and maintained by the Religious Hospitallers who served as Administrator and Bursar. The files of the Superior/Administrator and Bursar were not kept intact according to their provenance and the records of all the Sisters who served in these positions have not survived. Because of their limited extent and the overlap in certain functions and areas of responsibility for these offices, the records for both have been integrated.

Scope and Content
This series consists of the business records of the Sisters who operated Fanny Allen Hospital from 1894 until the merger with Medical Center Hospital of Vermont to form Fletcher Allen Health Care in 1995, with some later documents. The Sisters who served as Superiors, Administrators, and in the business offices were responsible for essentially all aspects of the hospital and these records reflect their financial and legal dealings, their relationship with the bishops and with the diocese, their provision of health care and dealing with patient accounts, as well as their role serving on the various boards and committees of the modern hospital.

The series is divided into the following subseries: property records; business office records; patient records; annual reports; by-laws and articles of association; board minutes; accreditation documents; restructuring documents; wills, bequests and legal documents; hospital policies; staff records; clippings and historic material including Fanny Allen and her father Ethan Allen; and photographs and audio-visual material.

01.01.00 Property records subseries (1894-2004)
01.02.00 Business office records subseries (1894-1994)
01.03.00 Patient records subseries (1894-1994)
01.04.00 Annual reports subseries (1896-1991)
01.05.00 By-laws and Articles of Association subseries (1894-1994)
01.06.00 Board minutes subseries (1894-1995)
01.07.00 Accreditation documents subseries (1946, 1968-1994)
01.08.00 Restructuring documents subseries (1902-1994)
01.09.00 Wills, bequests and legal documents subseries (1902-1994)
01.10.00 Hospital policies subseries (1966, 1987-1994)
01.11.00 Staff records subseries (1909-1994)
01.12.00 Clippings and historic material subseries (1811-2004)
01.13.00 Photographs and audio-visual material subseries (1894-2000)

01.01.00 Property records subseries (1894-2004)
Scope and Content
This subseries contains files relating to the property owned and maintained by the Religious Hospitallers in Winooski Park (later known as Winooski and then Colchester). It consists of deeds, legal documentation of the transfer of property to and from the RHSJs, correspondence, property appraisals and reports, and blueprints.

Notes
Blueprints and other documentation relating to the current Fletcher Allen Hospital, Fanny Allen campus are held by the current owners of the property.
file list

Box	File	Title	Dates	File Code
1	1	Lot 173 and the Fanny Allen Hospital	[1967?]	01.01.001
1	2	Deeds and letters with research of title and mortgages	1894-1972	01.01.002
1	3	Land Deed - M. Kelly to J. Michaud, Quit Claim Deed - J. Michaud to FAH, Deed for Hospital	1895 [copies]	01.01.003
1	4	Certified Copies of Deeds – Michael Kelly, Bishop Michaud, Eugene Goodrich	1894-1908 [copies]	01.01.004
1	5	Deed of Hospital; Quit Claim – Bishop Michaud; Will of Michael Kelly; Copy of Deed – J. Michaud; Copy of Deed – M. & A. Kelly	1894-1895, 1903, 1904	01.01.005
1	6	Letters and deeds – Transfer of easement and other property	1908-1976	01.01.006
1	7	Property deeded to the Hospital	1895-1901	01.01.007
1	8	Legal advice and correspondence re: Fence on property (Pearl & Prospect Sts.)	1913	01.01.008
1	9	Deeds and mortgages	1937-1966	01.01.009
1	10	Land – Bus shelter	1938	01.01.010
1	11	Land deed – Max Wax	1943	01.01.011
1	12	Deeds – Sale of Property to St. Michael’s College and other deeds	1944, 1966	01.01.012
1	13	Correspondence re: Ownership of the Hospital land; Correspondence re: Resignations of the Board and Board reorganization	1955-1975	01.01.013
1	14	Deeds	1961	01.01.014
1	15	Deeds – Sale of land to St. Michael’s College; Land below the hill and other property	1965	01.01.015
1	16	Appraised value of buildings, with blueprints	1965-1966	01.01.016
1	17	Appraised value of all lands	1966	01.01.017
1	18	Mortgage Deed and Discharge of Mortgage	1966	01.01.018
1	19	Ownership of land and mortgage of the Convent	1974-1976	01.01.019
1	20	Property transfer	1976	01.01.020
1	21	Chapel deeds	1976	01.01.021
1	22	Permission from town to build the Chapel; Appraisal of Convent	1977	01.01.022
1	23	Easement Deed	1985	01.01.023
1	24	Master Facility Plan; Facility report and audit with evaluation of facilities and recommendations for future construction	1990-1991	01.01.024
1	25	Medical Office Building : owner/occupancy summary	1994	01.01.025
1	26	Property lines – bike path etc.	1997-1998	01.01.026
1	27	Appraisal report of the RHSJ of Vermont property	2004	01.01.027
OS 1		Plan of Land Own by the RHSJ; Original blue prints for the Monastery and Laundry;	1897, 1908, 1912	01.01.028
OS 2		Proposed new surgical suite for the Fanny Allen Hospital	1956	01.01.029
OS 2		Architects plans for the renovation of the Old Hospital Façade	Between 1957 &1960?	01.01.030
OS 3		Land to be retained by the RHSJs	1976	01.01.031
OS 3		Dr. Keenan Wellness Trail blueprints	1983	01.01.032
OS 3		Site plan Fanny Allen Hospital Complex	1993	01.01.033

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01.02.00 Business office records subseries (1894-1994)
Scope and Content
This subseries contains files originating in the business office of the Fanny Allen Hospital. They were created primarily by the Bursar, but the series also includes files of the Superior. Included in this subseries are correspondence, transaction records, and receipts with lenders and organizations with whom the Sisters maintained accounts; mortgage and loan documentation; records relating to the operation of the Sisters’ farm; financial ledgers; audited financial statements; and the stamps and official seals of the Fanny Allen Hospital, Fanny Allen Hospital Foundation, and Fanny Allen School of Nursing.

File list

Box	File	Title	Dates	file Code
2	1	New England Telephone and Telegraph Company – Contract and correspondence	1894	01.02.001
2	2	Father Cam’s correspondence regarding Hospital matters	1895-1903	01.02.002
2	3	Reports of receipts and expenditures	1896-1899	01.02.003
2	4	Notes on receipts and expenditures – Bishop Michaud	1898	01.02.004
2	5	Business transactions – correspondence and statements regarding finances; proposal and correspondence for washing machines; and bill of expenses for treatment of Bishop Michaud	1899-1909	01.02.005
2	6	Contribution list – State Branch of CYRNA	[18--?]	01.02.006
2	7	Accounts and receipts for the Hospital	1900-1913	01.02.007
2	8	Letter written by Sister Emilie Renaud regarding the Hospital’s account with Mr. A.C. McBride	1901	01.02.008
2	9	Letter from the State Board of Health regarding Typhoid Fever procedures; Quarantine list and account	1904, [1913]	01.02.009
2	10	X-ray installation notes and diagrams with operating instructions; note on cost of operating the X-ray machine	1916-1920	01.02.010
2	11	Farm insurance	1923	01.02.011
2	12	Dairy farm inspection	1928	01.02.012
2	13	The Whiting Mercantile Agency account and other bills paid	1928-1935	01.02.013
2	14	Correspondence with Mrs. Foy regarding Mortgage	1947-1965	01.02.014
2	15	Mortgage and loan	1950-1961	01.02.015
2	16	Resolution re: National Life Insurance Company at the meeting of the General Council of the Sisters of St. Joseph of Montreal	1952	01.02.016
2	17	Loans to the Hospital from Banks	1947-1957	01.02.017
2	18	Lamoille County Bank	1961-1962	01.02.018
2	19	State Highway Department – use and payment for land taken	1962	01.02.019
2	20	Bank loans	1965-1967	01.02.020
2	21	L’Union Saint-Jean-Baptiste d’Amérique mortgage and loan	1965-1967	01.02.021
2	22	RHSJ loan note	1967	01.02.022
2	23	Howard National Bank and Trust Co. Security Agreement	1969	01.02.023
2	24	Agreement and lease between the Vermont Educational and Health Buildings Financing Agency and FAH	1976	01.02.024
3	1	Account book of extraordinary expenses of the Fanny Allen Hospital and of borrowed money	1894-1908, 1941-1942	01.02.025
3	2	Hotel Dieu of St. Joseph, Fanny Allen Hospital Cashbook	1895-1915	01.02.026
3	3	Cashbook	1915-1918	01.02.027
3	4	Cashbook	1918-1924	01.02.028
3	5	Cashbook	1937-1941	01.02.029
3	6	Cashbook	1939-1942	01.02.030
3	7	Cashbook	1939-1942	01.02.031
OS 4		Hotel Dieu, Fanny Allen Hospital, Financial Account (year end)	1894-1942	01.02.032
OS 4		Cashbook	1925-1931	01.02.033
OS 5		Cashbook	1938-1939	01.02.034
OS 5		Trial Balance Ledger (Cashbook)	1942-1948	01.02.035
OS 5		Trial Balance Ledger (Cashbook)	[1948-1959]	01.02.036
3	8	Reviewed year-end financial statements	1942-1959	01.02.037
3	9	Adjusting and closing of journal entries and analysis of expenses and income	1951-1958	01.02.038
3	10	Cost analyses sheets	1955-1958	01.02.039
3	11	Audited financial statements	1973-1979	01.02.040
3	12	Fanny Allen Hospital Fiscal Year Budget (1976 and 1977); Statement of revenue and expense, fiscal year 1975-1979	1976-1977, 1979	01.02.041
3	13	Audited financial statements; Management letters; Fanny Allen Hospital, Hotel Dieu Five year financial analysis (ending 1986)	1982-1986, 1992-1994	01.02.042
3	14	Fanny Allen Hospital, Hotel Dieu Financial statements and schedules with independent auditors’ report with Fanny Allen Corporation financial statements (1990-1992)	1986-1992	01.02.043
3	15	Financial statements and other financial information Fanny Allen Hospital, Hotel Dieu with report of independent auditors; Fanny Allen Hospital, Hotel Dieu Financial Review (1994)	1992-1994	01.02.044
3	16	Fanny Allen Hospital financial reports (draft and final versions); management letters; other financial reports and correspondence	1986-1994	01.02.045
OS 7		Five seals and three stamps of the Fanny Allen Hospital, Fanny Allen School of Nursing, and Fanny Allen Corporation	1944-1994	01.02.046

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01.03.00 Patient records subseries (1894-1994)
Scope and Content
This subseries contains the records the Hospital maintained on patients from 1894 to 1944. Three types of accounts were kept: statistical registers, patient accounts, and surgical and consultation records.
The statistical registers recorded the personal information of the patients. It includes a Register for Patients, covering the dates 1894 to 1920, which records the religion, name, age, place of residence, date of admission and release, number of days in the hospital, diagnoses, results of treatment and remarks. Also, there are statistical registers which recorded the patient’s name, age, sex, marital status, religion, place of birth, occupation, place of residence, name of parents and/or spouse, and the date admitted. The archives has the registers dating from 1895-1901 and 1905-1922. Finally, there is a Daily Record of the Operations of the Fanny Allen, Hotel Dieu Hospital which details the number of male and female patients in the morning and evening, the number of patients admitted, discharged during the day and as the number of patients that died. This is only a partial register, covering the periods between May to October 1895 and July 1939 to April 1943.
Patient Accounts include admitting and financial registers and billing information. The registers detail the patient’s name, date admitted and discharged, amounts owed and amount and method of payment and often include their place of residence, doctor’s name, and treatment given. The archives holds the records from the years 1894-1941 and records on bills collected from 1937 to 1944.
The last group of records, the surgical or consultation registers, the details of diagnoses and treatments are given for the years 1894 to 1910. In these registers, the name, age, date of admission, diagnosis, operations and other treatments given, outcome, and the name of the doctor performing the treatment are listed. Also included in some entries are the marital status, religion, occupation, nationality, place of residence, and the medical history of the individual and their family. A separate register detailing eye, ear, and throat diseases was maintained between 1897 and 1919.

Note
Research is possible as long as privacy laws of Vermont allow consultation.

File list

Box	File	Title	Dates	file Code
2	1	Register for patients, Hotel Dieu, Fanny Allen Hospital	1894-1920	01.03.001
2	2	Patient’s statistical register	1895-1897	01.03.002
2	3	Patient’s statistical register	1898-1901	01.03.003
2	4	Patient’s statistical register	1905-1906	01.03.004
2	5	Patient’s statistical register (3 books)	1906-1911	01.03.005
2	6	Patient’s statistical register (2 books)	1911-1913	01.03.006
2	7	Patient’s statistical register (5 books, unbound)	1913-1916	01.03.007
2	8	Patient’s statistical register (3 books, 2 unbound)	1916-1918	01.03.008
2	9	Patient’s statistical register	1918-1920	01.03.009
2	10	Patient’s statistical register (2 books)	1920-1922	01.03.010
2	11	Daily Record of the Operations of the Fanny Allen, Hotel Dieu Hospital	1895, 1939-1943	01.03.011
2	12	Patient account record	1894-1908	01.03.012
2	13	Admitting and financial accounts (2 books)	1908-1910	01.03.013
2	14	Patient Accounts (Copied from Book No I)	1911-1912	01.03.014
2	15	Patient financial register	1912-1918	01.03.015
2	16	Admitting and financial accounts	1913-1914	01.03.016
2	17	Admitting office register	1915-1918	01.03.017
2	18	Admitting office register	1918-1920	01.03.018
2	19	Admitting office register	1920-1924	01.03.019
2	20	Admitting office register	1924-1928	01.03.020
2	21	Patient accounts (‘A’-‘L’)	1929-1932	01.03.021a
2	22	Patient accounts (‘M’-‘Z’)	1929-1932	01.03.021b
2	23	Patient accounts	1932-1939	01.03.022
2	24	Patient accounts	1938-1940	01.03.023
3	1	Patient account register	1940-1941	01.03.024
3	2	Bills collected	1937-1944	01.03.025
3	3	Record of surgical operations performed at Fanny Allen Hospital, Hotel Dieu St. Joseph and Consultations	1894-1905	01.03.026
3	4	Fanny Allen Hospital case records	1900-1901	01.03.027
3	5	Medical record book and consultations	1903-1905	01.03.028
3	6	Record of surgical operations	1905-1908	01.03.029
3	7	Patient consultations	1910	01.03.030
OS 4		Report of eye, ear and throat diseases	1897-1919	01.03.031

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01.04.00 Annual reports subseries (1896-1991)
Scope and Content
This subseries contains the annual reports of the Fanny Allen Hospital covering the years 1894 to 1913, 1947, and 1970 to 1992 (with some years missing). The first reports include the names of the incorporators, the chaplain, and attending, consulting, visiting, house, and specialist doctors and surgeons of the hospital; the rules and regulations of the hospital and school of nurses; lists of graduates of the nursing school; photographs; letters from the superior and others; historical sketches and other information on the hospital and the Sisters and staff; and statistics of the surgical cases by diagnosis, the occupations and nationalities of patients admitted, causes of death, and a condensed statement of detailing numbers of patients, treatments and outcomes, and number of days spent at the hospital. There are two types of later annual reports: the first were written by the Administrator and presented to the Trustees of the hospital and the second was written for the public. Both detail patient statistics and finances, and report on staff, the departments, programs, events, major purchases, organizational structure, and future plans.

file list

Box	File	Title	Dates	file Code
7	1	First annual report of the Hotel Dieu of St. Joseph Fanny Allen Hospital	1896	01.04.001
7	2	Report October 15, 1894, to December 21, 1896, of the Hotel Dieu of St. Joseph, Fanny Allen Hospital	1897	01.04.002
7	3	Report of the Hotel Dieu of St. Joseph, Fanny Allen Hospital from Jan. 1, 1897 to Jan. 1, 1900	1900	01.04.003
7	4	The surgical and medical staff of the Fanny Allen Hospital, Winooksi, Vermont. 1905; Report of the Hotel Dieu of St. Joseph, Fanny Allen Hospital from October 1904 to January 1, 1907; Report of the Hotel Dieu of St. Joseph, Fanny Allen Hospital from January 1, 1907 to January 1, 1908	1905, 1907-1908	01.04.004
7	5	Biennial report of the Fanny Allen Hospital, Hotel Dieu of St. Joseph, Winooski Park, VT. From January 1, 1908, to January 1, 1910	1910	01.04.005
7	6	Biennial report of the Fanny Allen Hospital, Hotel Dieu of St. Joseph, Winooski Park, VT. From January 1, 1910, to January 1, 1912	1912	01.04.006
7	7	Tenth biennial report of the Fanny Allen Hospital, Hotel Dieu of St. Joseph for two years ending December 31st, 1913	1914	01.04.007
7	8	Annual report	1947	01.04.008
7	9	Your neighbor in your community : Fanny Allen Hospital annual report 1970	1970	01.04.009
7	10	Fanny Allen Hospital, Winooski, Vermont, Administrator’s report: October 1972-September 1973	1973	01.04.010
7	11	Fanny Allen Hospital, [Administrator’s Report], October 1973 to September 1974	[1975]	01.04.011
7	12	Report from Sr. Vallee [Administrator, for the year 1976-1977]	1978	01.04.012
7	13	Annual report to the Board of Trustees [1977-1978]	1978	01.04.013
7	14	1979 annual report	1979	01.04.014
7	15	Annual report to the Board of Trustees, 28 January 1980	1980	01.04.015
7	16	1980 annual report	1980	01.04.016
7	17	Annual report to the Board of Trustees	1981	01.04.017
7	18	Caritas Memos, vol. XV, no. 1, Spring 1982: [1981] Annual report issue	1982	01.04.018
7	19	Annual report to the Board of Trustees	1982	01.04.019
7	20	Caritas Memos, vol. XVI, no. 1, Spring 1983: 1982 Annual report issue	1983	01.04.020
7	21	Annual report [to the Board of Trustees], Sister Madeleine Bachand, Acting Administrator, May 1983	1983	01.04.021
7	22	Caritas Memos, vol. XVII, no. 2, Summer 1984: 1983 Annual report issue	1984	01.04.022
7	23	Department of Medicine annual report; Department of Surgery annual report; 1983 annual report for Emergency Services	1984	01.04.023
7	24	Annual report [to the Director], Sister Madeleine Bachand, R.H.S.J., Administrator, March 1984	1984	01.04.024
7	25	1984: A four anniversary year; Reaching forward…looking back: 1984 annual report of the Fanny Allen Hospital	1984	01.04.025
8	1	Annual report [to the Director], Sister Madeline Bachand, R.H.S.J., Administrator, February 1985	1985	01.04.026
8	2	Annual report [to the Director], Sister Madeline Bachand, R.H.S.J., Administrator, February 1986	1986	01.04.027a
8	3	Addendum to 1986 Administrator’s annual report	1986	01.04.027b
8	4	Annual report [to the Director], Sister Madeline Bachand, R.H.S.J., Administrator, February 1987	1987	01.04.028
8	5	Fanny Allen Hospital, “A New Beginning” : 1988 Annual report	1988	01.04.029
8	6	Fanny Allen Hospital : A report to our community	1991	01.04.030

01.05.00 By-laws and Articles of Association subseries (1894-1994)
Scope and Content
This subseries contains the by-laws and articles of association that incorporate and govern the Religious Hospitallers of St. Joseph of Vermont’s various institutions and corporations over a one-hundred year period. These legal documents were revised and updated frequently in order to allow the institution to meet new demands and allow the Hospital to achieve new goals. These records define the organization, purpose, guiding principles, and limits and powers of the various bodies. The corporations that are covered in this subseries are the Fanny Allen Hospital, Hotel Dieu; Religious Hospitallers of St. Joseph of Vermont; the medical staff of the Hospital; Fanny Allen Health Services, Inc., later the Fanny Allen Corporation; the Fanny Allen Hospital Foundation; and the Chittenden County Community Care Corporation.

file list

Box	File	Title	Dates	file Code
9	1	Fanny Allen Hospital, Hotel Dieu Articles of Association; By-laws of the Corporation of the Fanny Allen Hospital, Hotel-Dieu (revised) with correspondence [photocopy]	1894, [1923?]	01.05.001